# Creating and Receiving an Inventory Order

Ordering is where guesswork costs real money: order light and you 86 a drink on a Saturday, order heavy and you are pouring milk down the drain. Boost Back Office drafts the order for you from what you actually use, and you keep the final say.

## Let Boost draft the order

Go to **Inventory > Ordering > Create New Order**. Suggestions are grouped into a tab per supplier, with the number of items waiting for you on each tab.

![Create New Inventory Order with supplier tabs and suggested quantities](https://ikhejtbmenrxkoctpysb.supabase.co/storage/v1/object/public/kb-screenshots/kb/creating-and-receiving-orders/2/a5f7a47f/1-creating-and-receiving-orders-suggestions.png)

Each row shows its own math, so you can see why the number is what it is.

| Column                              | What it means                                                                 |
| ----------------------------------- | ----------------------------------------------------------------------------- |
| **On Hand**                         | What Boost thinks is on the shelf right now                                   |
| **Expected Usage During Timeframe** | What you will get through before the next delivery, based on your own history |
| **PAR**                             | The level you want to keep on hand                                            |
| **Needed**                          | On hand and PAR and expected usage, resolved into a number                    |
| **To Order**                        | What is actually going on the order, rounded into the case size you buy       |

**Price**, **PAR**, and your supplier's order frequency and lead time are all click-to-edit. Change one and the suggestions recalculate against it, so a supplier who moved you to twice-weekly delivery does not keep producing week-sized orders.

> \[!TIP]
> The **To Order** box is always yours to overrule. Boost gets you a sensible starting number in seconds; you still know about the wedding party on Saturday.

## Add what the math could not know

Press **Add To Order** to pull in any other ingredient from that supplier, for the week you want an extra sleeve of cups even though usage did not ask for it.

![The Add Another Item To This Order picker](https://ikhejtbmenrxkoctpysb.supabase.co/storage/v1/object/public/kb-screenshots/kb/creating-and-receiving-orders/2/a5f7a47f/2-creating-and-receiving-orders-add-item.png)

When the order looks right, press **Log Order**. That records it and puts it on the Receive Order page. The paper-plane button next to the supplier name emails or downloads the order if your supplier wants it that way.

## Check the delivery in

When the boxes land, go to **Inventory > Ordering > Receive Order**. Each logged order gets a tab, and each line shows what you ordered against what has arrived so far.

![Receive Inventory Orders showing ordered, received to date, and newly received](https://ikhejtbmenrxkoctpysb.supabase.co/storage/v1/object/public/kb-screenshots/kb/creating-and-receiving-orders/2/a5f7a47f/3-creating-and-receiving-orders-receive.png)

1. Type what actually arrived into **Newly Received**, in cases, the way the box is labelled.
2. Press **Save**. That quantity goes straight onto your shelves.
3. When nothing more is coming, press **Close Order**.

> \[!IMPORTANT]
> Receive what actually turned up, not what you ordered. A short delivery you record as complete becomes a shortage you find out about mid-rush.

Partial deliveries are normal: save what came, leave the order open, and save again when the rest arrives. **Received to Date** keeps the running total for you.

## What you should see

A logged order on the Receive page, on-hand numbers that jump when you save the delivery, and a **Purchased** line in the ledger for every item you received.

***Account Level:** All*